Case study 02 · Service Based Business

Payroll review with the job context still attached.

For the same Service Based Business, Codino brought timecard review, regular and overtime hours, prevailing-wage context, fringe information, and certified-payroll preparation into a connected review process.

Follow a payroll exceptionIllustrated workflow · fictional records

DEMO-PAY01● Ready for review

The hours arrive with context.

One fictional timecard, still connected to the work behind it.

Field time: 8.0 hours
Work: Job DEMO-203
Wage context: Prevailing-wage work

Payroll reviewer

Check the time and job context together.

Select a stage to follow the handoff. Nothing here changes payroll or sends an invoice.

Recognize the problem?

Your payroll team has to reconcile field time, job details, wage rates, and payroll-provider entries before it can trust a pay period.

Prevailing-wage work adds another set of facts to the payroll handoff: where the work happened, when it happened, the work classification, the applicable rate, and fringe treatment. Missing context creates another round of investigation.

How the work moves now

01
Review the period and the exceptions
Review employee timecards and pay-period totals with regular hours, overtime, paid time off, and prevailing-wage work visible together.
02
Check rate coverage before copying payroll
Use work dates, county rates, and fringe snapshots to check coverage. Missing wage information blocks the bulk-copy path so it can be resolved before the provider handoff.
03
Prepare certified-payroll evidence
Reconcile certified-payroll output to its supporting records. Only reconciled filing packages are marked ready for use; failed checks remain visible.

Keep judgment
with the right person.

Final payroll approval remains with the human operator in the payroll provider.
Preparation and reconciliation are distinct from paying employees or filing a report.
Missing rate or fringe context stays visible rather than becoming an assumed value.

Business impact

What is worth measuring

The workflow is documented. Quantified before-and-after results are still being validated; these are measures to establish, not promised savings.

Preparation time per pay period

Measure active review, exception resolution, and provider-entry time with the employee and timecard counts.

Corrections after review

Track corrections by cause and distinguish those caught before approval from those discovered afterward.

Certified-payroll preparation effort

Measure preparation and reconciliation time per filing, including returned or blocked packages.

The implementation supports review and preparation. It does not replace the payroll provider’s final approval or the employer’s responsibility for the filing.

Make the payroll decision with the supporting facts in view, before an exception becomes cleanup.

Start with the handoff that costs your business the most attention. We can work out whether a focused change would be worth doing.

Discuss your operating bottleneck ↗